How to word a group card

Group cards go wrong in the same two ways: the first person writes a paragraph across the middle, or everyone writes "all the best" and it reads like a petition.

Here is how to run one, plus wording for the most common reasons a group card goes round.

If you are organising it

• Write one short line at the top-left so people can see the tone, and leave the centre clear.
• Say in the covering message what it is for and roughly what to write - one line, not an essay.
• Ask people to start at the outside and work in, so no one is squeezed out.
• Set a deadline a day before you actually need it back.
• Sign your own name last, at the bottom, so latecomers still have space.

Wording for someone leaving

• It won't be the same without you - good luck with what's next.
• Thank you for everything, especially the bits nobody else noticed.
• You've been the reason Mondays were bearable. Go well.
• Don't be a stranger - we know where you work now.

Wording for a birthday

• Happy birthday from all of us - have a proper day off.
• Wishing you a brilliant one, and a slice of whatever cake is going.
• Happy birthday - the office is under strict instructions not to call you.

Wording for sympathy at work

• Thinking of you all, with love from everyone here.
• We're so sorry. Take whatever time you need - nothing here can't wait.
• With sympathy from all of us. We're here when you're ready to come back.

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How to write it so it lands

• Take a photo of the signed card before it is handed over.
• Keep a spare pen with the card - people put it down halfway round.
• Never leave a group card face-up on a shared desk.

Where to shop next

• Group gift etiquette
• Work leaving collections: how much to give
• How to write a sorry message
• How to write a thank you message
• How to sign off a card
• How to address a card envelope
• How to post a card in the UK
• How to choose a birthday card
• How to decline an invitation politely
• All guide FAQs
• All guides
• Planning the party? Birthday party ideas
• How to make a balloon arch
• Photo booth prop ideas

Frequently asked questions

What if I barely know the person?

Write your name and one honest, general line - "good luck with the move" is fine. Nobody expects a memory from every signer.

Should the card go round by email instead?

A digital card reaches remote colleagues, but a physical one gets kept. If the team is split, do both and print the digital messages inside.

Who hands it over?

Whoever is closest to them, not whoever is most senior.